Why Office Print Assessments will Save You Money

Chicago covers several types of businesses and in varying sizes; there is an increasing number of small and medium sized businesses while other large companies continue to grow. As such, the city is a hub for different manners of businesses and these offices are always operating.

Company leaders and managers rely on numbers to make decisions to increase profitability and efficiency. But, many are not equipped with the tools and knowledge of measuring how much they spend on their print infrastructure, especially on print volume per device. Professional office print assessment service providers in Chicago will guide you in analyzing immediate areas for cost savings that results in noticeable impact on productivity. This could transform the way you work altogether.

Office print assessments will provide your company a clear picture of your document and print environment to help you remove costs that seem to be invisible when businesses analyze profit and loss. Some of these hidden costs might be:

• Costs of supplies that seem to be just ‘always available’
• Dealing and coordinating with different vendors
• Managing numerous processes for supplies and services
• Impact of waste and excess of papers and ink on the environment
• IT resources used to maintain printers instead of more strategic initiatives

Many overlook the rising printing costs that directly affect their overheads and top managed print services companies can clear all these for you.Professional assessments are powerful tools because they are able to break it down per individual device, brand or model and give you cost per page. On top of that, they also optimize your fleet so all your machines are utilized evenly thereby, no one machine is overworked and all are used according to their functions.

To give you an example, some actionable information that can arise from an assessment are:

• Printer location
• How each printer is used and the types of documents it normally prints (e.g. is a color printer being used most for black and white prints, etc.)
• Maintenance cost of each equipment
• Energy cost and carbon footprint
• Management of consumables (ink, paper, toners, etc.)
• Document waste management

With a professional managing the above like Green Office Partner, you can focus on strategic business growth and dealings and enjoy seeing increased productivity from your teams, while they will deal with your printer fleet and paper usage.

Any type of company and any size, large or small, is applicable for this assessment, as long as you have a copier or a printer in your office. Managed print services will gather all needed data about your document workflow and turn it into actionable information. Green Office Partner is one of the top managed print service companies in Chicago. They do detailed assessments with their robust and user friendly software tools and present their data and findings in a way that will be easy for you to understand. With the services of Green Office Partner, you will be on your way to lessen expenses on your office printing and boost employee productivity.